As you go through life, you may unexpectedly find yourself caught up in a lawsuit or trial. It is usually due to financial reasons. In such cases, the presence or absence of evidence will have a significant impact on the outcome of the trial.
It is best to prevent this from happening, but just in case, or for those who already need evidence for some reason, this time we will look at content certification that is effective as legal evidence.
Together with One News, we will take a closer look at the concept and effectiveness of content certification, as well as how to write and send a content certification, and hope that this will be of some help to you in your unfair and frustrating situation.
How to Create and Send Post Office Content Proof 2023
How to Create and Send Post Office Content Proof 2023
What is content certification?
‘Contents certification’ refers to a system in which the post office certifies the contents of mail in writing. This is used by the sender to use the contents of the mail as evidence in a lawsuit. It is a document with public trust because it is publicly certified by the post office.
The types of documents applicable to this are as follows:
Documents related to possession and delivery of real estate
Tenant rent and management fees (apartment management fees, electricity and city gas fees, etc.)
A document for preserving evidence of people in a mutual debt bond relationship
Documents used to urge debtors to repay debts, etc.
As can be seen from the types of documents above, content certification documents are intended to put psychological pressure on the other party or to be used when a dispute arises in the future, rather than being used as legal proof.
In addition, it can also be seen as a special handling system. Since documents are sent through the post office window or through an information and communications network, it is also used by the post office to certify information about when and which document was sent by the sender to the recipient.
It can also be used as evidence in lawsuits or trials. It can be used as evidence to prepare for future disputes that arise due to changes in rights or obligations such as legal supremacy, approval, cancellation of delegation, and cancellation.
In this way, content certification is used for various purposes. Not all documents sent by post office will be valid. In order to be processed, the content certification document must clearly state the strokes in Korean, Chinese characters, or foreign languages.
Additionally, any content that goes against public order or morals will not be handled, and any document whose original or certified copy is difficult to recognize will be excluded from handling.
Content certification effect
So, let’s find out what the effect of proof of contents is.
Duty to preserve evidence
The mere fact that a content certification document has been sent does not give it any special legal effect. However, the fact that a request was made can be used as advantageous evidence in the event of a dispute because it proves the fact that a request was made when needed.
Also, if the other party does not fulfill the contract after entering into a mutual contract, you can set a period and urge the other party to fulfill the contract by proving the contents.
If performance is not performed within the specified period, the contract can be terminated, and it is useful because clear evidence can be obtained when terminating the contract.
psychological pressure
Certification of contents is sometimes used as a means of expressing strong intentions. If you need to receive money lent to the debtor but do not repay it and keep putting it off, you can put psychological pressure on the debtor by informing him that you will proceed with legal proceedings.
The amount of pressure you feel will change when you prove your content with a visible document rather than just expressing it verbally. When a demand for performance of a debt is requested, the statute of limitations does not stop immediately after the certificate is sent.
The suspension of the statute of limitations takes effect only when the trial proceedings are conducted within 6 months of sending the certificate. Therefore, if you must submit a certificate, an effective method is to submit the document when the prescription period expires.
How to write a proof of contents
Let’s learn about how to write a certificate of contents, which you may be most curious about. The basic information that must be written in the content certification form is as follows.
sender name
sender address
recipient name
recipient address
date
Contents (incident details and contract-related details)
As for the title of the document, you can use phrases that will make the debtor feel pressured when receiving certification of contents, such as letter of demand or notice. When writing down the content, it is recommended that you write it down in hexadecimal format so that the message can be conveyed clearly.
The person receiving the content certification will already know what the content is, but you can think of it as a way to clarify it again.
Matters that must be written in the content field
Cause of incident
Current situation after the incident
Damage-related details (organized and clearly organized by period)
Since disputes may arise in the future and may be used as court evidence, it is recommended that you carefully look into the rights and interests of the sender and any matters not fulfilled by the recipient. Because it is effective as evidence, this document may also affect the outcome of the lawsuit.
The proof of contents is generally written in about three pieces of 16-section paper or letter paper. You can visit the post office and send it. What you need to do when you visit the post office is to affix a stamp at the end of the form proving that you have sent the content certification document by mail.
Afterwards, you can return one to the post office, one to the recipient, and one to the person who submitted it, and keep one for each.
How to send a certificate of contents
There are two ways to send a certificate of contents: by visiting the post office in person or by sending it online.
Post office visit delivery
If you visit the post office in person, first take a registration-related waiting ticket and wait for your turn. Before your turn, you must fill out and prepare three copies of the certificate of contents. When it’s your turn, you just have to submit it to the person in charge at the relevant counter, so it’s a very simple method except for the time it takes.
If you send it directly from the post office, a fee is charged. Fees vary based on the paper size used and the number of documents. If written on both sides, it will be measured twice. The fee for one certified copy is 1,300 won. From then on, an additional 650 won will be charged for each additional ticket. If you want to send it quickly, you can send it by next day express. If shipped via next-day express, an additional fee of 1,000 won will be charged.
Internet post office shipping
If you are short on time, we recommend sending using the Internet Post Office. First, access the Internet Post Office website. After logging in, select ‘Mail’ from the menu at the top, and select the ‘Content Certification’ item under ‘Certification Service’.
Please carefully check the service information and proceed with the application.
Internet Post Office Homepage
Dividend due date
Let’s take a look at the general dividend payment dates.
Normal: Within 3 days
Next-day express: Delivery the day after receipt / In the case of Jeju area, delivery is approximately 2 days later than other areas.
If payment is completed before 2 a.m.: Delivery the next day after receipt.
When receiving large quantities: Next-day express service is available only for 100 or less letters.
Saturdays, Sundays and public holidays: not included in delivery days
When using an Internet post office: Available 24 hours a day, integrity of original is guaranteed, stability of content certification is guaranteed, stored in electronic document box for 3 years
This time, we learned what a content certification is, what effect it has, how to write it, and how to send it.
I believe that many people who are looking into how to send a certificate of content are already going through a difficult situation. I hope that what we have looked at today will help you with your situation, and I hope that everything goes well.